Company Address Change

Introduction

Effortless Registered Office Changes with CorpIQ

When your company is poised to change its registered office, the transition demands accuracy and compliance with the provisions of the Companies Act, 2013. CorpIQ stands as your expert guide through this critical process, ensuring every legal requirement is met with precision. Our adept team of Chartered Accountants, Company Secretaries, and Lawyers is well-versed in the nuances of corporate relocations within India.

CorpIQ's REGISTERED OFFICE CHANGE SERVICES:

- Comprehensive Consultation: We begin with a detailed consultation to understand the specifics of your company's move and strategize the optimal course of action.

- Regulatory Adherence: CorpIQ ensures that your company complies with the specific provisions for shifting within the same city, across city limits, or between states, managing the intricacies of Section 12 and other relevant sections of the Companies Act, 2013.

- Documentation and Filing: Our experts handle all documentation, from the board resolution to filing Form INC-22 and any additional paperwork required by the ROC (Registrar of Companies).

- Timely Execution: We recognize the importance of your business continuity and work diligently to execute the registered office change in the quickest possible timeframe.

- Continuous Communication: CorpIQ maintains clear and consistent communication with the concerned authorities and your company, providing updates at every step of the process.

- Post-Change Support: After the change of address, we assist in updating your company's stationery, signboards, and records to reflect the new registered office, ensuring total compliance.

With CorpIQ, shift your company's registered office without burden or business disruption. Our methodical approach and unwavering focus on compliance allow you to navigate this transition smoothly and effectively.

LEGAL SIDE OF CHANGING REGISTERED OFFICE ADDRESS:

Company registered offices are the places where all business communications are handled. A company can also have corporate offices, branches, factories, or administrative offices in addition to its registered office. It is required for a company to register with the Ministry of Corporate Affairs its registered office, but the company can open other branches and offices without informing the ROC. As with any company, the registered office determines its domicile (state of incorporation). A company's ROC will be determined by where its registered office is located. The ROC must be notified within 30 days of any change in address for a company's registered office.

FEATURES OF REGISTERED OFFICE

• During the incorporation process, it is important to declare the registered office of the company and to submit the relevant documents.
• There should be a match between the name and address on the electricity bill or on the property tax receipt and the NOC certificate provided by the landlord.
• The registered office does not have to be a commercial or industrial property.
• Furthermore, the registered office cannot be vacant land or a building that is under construction.
• A residential property may also be the registered office.
• If as part of its incorporation process, the company does not declare the registered office of the company. The Companies Act, 2013 additionally provides an option for a temporary address to be declared.
• Within 15 days of incorporation, INC22 should be filed to declare the company's registered office.

 

CHANGING A REGISTERED OFFICE: TYPES AND PROCEDURES

After some time, a company may wish to change its registered office. The company's registered office must be changed with prior notification. Ministry of Corporate Affairs has provided procedures to change the address of a company.

The types of changes to the registered office address –

• In the same city/town/village.
• In the same State and ROC.
• Other ROC in the same State.
• From one State to another State.

 

PROCEDURE FOR CHANGING THE REGISTERED OFFICE WITHIN THE SAME CITY

It is very simple to change the registered office within the same city.

• First, the company must hold a board meeting and pass a resolution regarding the same.
• Within 30 days of passing the board resolution, the company must file form INC-22 with the MCA.
• Must attached the utility bill as proof of business address, the NOC from the owner, and the rental agreement if the place is leased.

 

PROCEDURE FOR CHANGING THE REGISTERED OFFICE ADDRESS WITHIN A STATE BUT WITH A DIFFERENT ROC

• The company should apply for the approval of the Regional Director as prescribed in Form INC-23 if it intends to change its registered office from one ROC to another.
• Once the Regional Director confirms the change, the ROC must receive the same confirmation within 60 days.
• A change of address must be confirmed by the ROC within 30 days of filing.

 

PROCEDURE FOR CHANGING THE REGISTERED OFFICE ADDRESS IN THE SAME STATE BUT DIFFERENT ROC

There are two company registrars in large states like Maharashtra and Tamil Nadu. When the address of a company changes, the ROC may also change. Therefore, there are different procedures when such a change occurs. As a result, such changes require a different procedure.

PROCEDURE FOR CHANGING THE REGISTERED OFFICE ADDRESS FROM STATE TO ANOTHER STATE

In order to change the registered office address from one state to another, the MOA of the company must be changed as well.

• In order to call an extraordinary general meeting, a board meeting must be held and a resolution passed.
• To change the registered office address as well as to alter the MOA, a special resolution must be passed at the EGM. This resolution must be filed within 30 days with the MCA.
• An advertisement for the relocation of the office must be published at least 30 days before the date of application to the regional director. In addition to being published in English, it should also be published in vernacular or regional newspapers.
• Furthermore, a notice should be sent to creditors and debenture holders if any, as well as to other regulatory bodies if they apply.
• It is necessary to file an application along with the specified documents with the Regional Director for shifting the registered office.
• Upon receiving an objection, the Central government will hold a hearing and make the necessary orders. The order will be passed without hearing if no objections are received.
• From the date of the order, the company must file the confirmation received from the RD to the ROCs.

 

The required documents must be submitted with the INC-22 to the ROC within 30 days.