PF/ESI Return Filing

Introduction

ESI & PF Compliance with Precision — CorpIQ's Return Filing Services

At CorpIQ, we understand that managing Employee State Insurance (ESI) and Provident Fund (PF) returns is more than a regulatory obligation — it's a commitment to your workforce's welfare. That's why we provide meticulous ESI PF Return Filing services to ensure your business adheres to the Employees' Provident Fund Organisation (EPFO) and ESI Corporation guidelines with absolute accuracy and timely submissions.

ENSURING TIMELY COMPLIANCE AND PEACE OF MIND

- Regulatory Insight: Stay updated with the latest amendments in ESI and PF regulations. CorpIQ ensures your business is always aligned with current compliance requirements.

- Document Handling: From payrolls to contribution calculations, our team handles all necessary documentation, ensuring error-free filings.

- Calculation and Verification: We meticulously calculate monthly ESI and PF contributions for your employees, cross-verifying every detail to ensure compliance and correctness.

- Online Filing: Leverage our expertise in managing the digital submission of ESI and PF returns through the respective online portals, ensuring secure and prompt lodgment.

- Discrepancy Management: Should there be any issues or discrepancies in your return filings, CorpIQ provides swift resolution and re-filing services.

- Audit Support: In the event of an ESI or PF audit, CorpIQ offers comprehensive support to navigate the process smoothly, including preparation of all required documentation and on-ground assistance.

Empower Your Business with Compliant ESI & PF Return Filings

When you choose CorpIQ for your ESI and PF return filings, you choose a partner that values compliance as much as you value your employees. We take pride in delivering a service that not only meets regulatory standards but also supports the financial security of your workforce.

ESI SCHEME

Employee's State Insurance (ESI) is a self-financing scheme for workers in India which covers health, insurance, and social security. ESI functions as an independent corporation and comes under the Ministry of Labour and Employment in India. The ESI Corporation manages the funds which are regulated by the guidelines and regulations of the ESI Act. 1948. There are numerous benefits that are provided to the employees under this scheme such as the provision of cash and medical benefits to employees and their families. The ESI Act is applicable to all non-seasonal factories that employ 10 or more persons. Companies with ESI  registration and EPF registration are required to file the ESI returns and EPF returns.

EPF Scheme

Registration under the Employees Provident Fund, 1952 is mandatory for an establishment

(i)   which is a factory engaged in any industry having 20 or more persons, and

(ii) any other establishment employing 20 or more persons or any class of such establishments which the Central Government may, by notification specify on this behalf.

However, an establishment with less than 20 employees can voluntarily opt for PF registration to protect employee benefits.

Time limit to file ESI returns and EPF returns

The prescribed time limit to file these returns are as follows-

• EPF returns- Employers that have PF registration is required to file PF returns on a monthly basis. PF return filing are to be completed by the 25th of each month.

• ESI returns- Companies with ESI registration have to file the ESI returns once every six months in two periods-

• From 1st April to 30th September
• From 1st October to 31st March

The ESI returns have to be filed within 42 days from end of the half year i.e. 12th November for the first period and 12th May for the second period.

MANDATORY DOCUMENTS REQUIRED TO FILE ESIC RETURNS

The following records are to be kept up to date in order to file ESI returns:

• The attendance record
• Form 6
• Record of wages
• A list of any accidents that occurred
• Inspection books
• ESI returns and monthly challans

Other specific documents required to file ESI returns:-

• Registration Certificate obtained either under the Factories Act or Shops and Establishment Act.
• In case of a company, Certificate of Incorporation is required.
• In case of a partnership firm, Partnership deed is required.
• GST certificate.
• Memorandum and Articles of Association of the company i.e. Charters Documents.
• Proof of address of the establishment. Any one of the following document can be submitted as an address proof:
• Utility bills (Electricity bill or telephone bill of the establishment)
• Rent agreement on which the establishment is situated.
• Property tax receipts on which the establishment is situated
• A list of all the employees.
• Copy of PAN Card of the business as well as of all the employees working in the establishment.
• Details of the bank account along with cancelled cheque.
• List of directors of the company.
• List of the shareholders of the company.
• Attendance register of the employees.

 

PROCEDURE TO FILE ESI RETURNS ONLINE

Step-1 Upon ESI registration, every employer will receive a user ID, password and a 17 digit code.

Step-2 Go to the official website of ESIC and login with the provided credentials

Step-3 On the write hand side, click ‘ file monthly return' and ensure the employee details are correct.

Step-4 Fill in the details and click submit to file the monthly ESI contribution

Step-5 Once the contributions are paid, click the ‘list of actions' page and press generate challan.

Step-6 Click ‘Self-certification' under the Monthly Contribution section and tick the checkbox for accepting the declaration. If there are more than 40 employees, the Chartered accounts certificate must be uploaded.

Step-7 Click ‘submit'

By following the above steps, the employer submits the contribution return.

VARIOUS EPF RETURNS TO BE FILED BY EMPLOYER

Employers can easily file PF returns through the unified portal of EPFO. There are various returns that can be filed by the employer. Some of them are monthly whereas other are annual returns. These are described below:

• FORM 5

It is considered as a monthly report to be filed by the employers that contains information related to employees who have recently enrolled to EPF scheme.

This form will have the following fields that are to be filled:-

• Month and year of submission of form
• Name of establishment
• Address of establishment
• Code number of establishment
• Serial number
• Account numbers of account holders
• Credentials related to employees
• Remarks
• Signatures of the employer or other authorized person
• Stamp of the company
• Date of filling the form

• FORM 10

It is a monthly report that is to be filled by the employers, that contain details related to PF subscribers who are not the part of the scheme during the month.

The following details are to be filled by the employers-

• Account number of the account holder
• Credentials of account holders such as name, father's name,
• date of leaving service,
• reason for leaving service

• FORM 12 A

It is a monthly report that houses details of payments made to employees' individual PF accounts by the employer every month.

• FORM 3A

It is also named as Member's annual contribution card. It contains details such as the monthly contributions made by both employers and employees in the PF account.

In the form following details are to be filled-

• Account number of employee
• Other credentials of the employee such as name, father's name, spouse name,
• Establishment name
• Address of establishment
• Statutory rate of contribution
• Voluntary contribution rate

• FORM 6A

It is a consolidated annual statement that contains the contributions made toward every subscriber's PF account. The following details are required to be filled-

• Account number of employees
• Name of employees
• Wages, DA, retaining allowances and cash value of food concessions
• Total amount of PF contributions made towards the subscriber's account
• Employer's contribution towards EPF and pension
• Refund of PF advance taken
• Remarks

 

DOCUMENTS REQUIRED FOR PF RETURN FILING

• Bank statement- Latest Bank Account statement or canceled cheque of bank account.
• Payment challan- Copy of Provident Fund payment Challan

PF Contribution- List of PF Contributions